Types of visa
An entry visa is essential for all foreigners visiting India. There are several types of visa available, those travelling
specifically for 2nd Indian Conference on Antennas & Propagation (InCAP2019) December 19-22, 2019 | Ahmedabad, India will
need to apply for a Conference Visa.
Accompanying Persons are not entitled to attend the conference sessions and should apply for a Tourist Visa, for which the processing time is much less.
Conference Visas are issued by the relevant Indian Embassy if the visa application is accompanied by the documents listed in the document checklist
downloadable from CLICK HERE
Documents provided by the Conference Organizers
In the document checklist, the following five documents are provided by the Conference organizers.
A letter of invitation to the conference/seminar/workshop in India
Copies of permissions from four Indian Government Agencies for the staging of a particular conference
These documents are not required by those applying for a Tourist Visa, i.e. those not entitled to attend the scientific sessions of the conference,
such as accompanying persons. Letters of invitation can only be issued to delegates attending the Scientific Congress; not accompanying persons
including spouses or others.
The responsibility of getting a visa lies with the applicant, and neither InCap 2019 India nor the Professional Conference Organiser ICE – Integrated
Conference & Event Management can influence the embassy to grant a visa.
Other Documents Required for Conference Visa
It is the responsibility of the applicant to obtain these documents and enclose them with the visa application. They are:
Online Visa Application Form
Copy of letter from Applicant's Institution
The detailed requirements for each of the above documents is described below:
Foreign visitors entering India must possess a passport valid for at least 6 months after their date of entry into India.
There must be at least two blank pages in the passport, other than the last two "observation" pages
Nationals of Bhutan and Nepal, do not need a passport or visa if entering India directly from their country. They need only carry
official identification papers.
Online Visa Form
Indian Embassies, Consulates and High Commissions, now require visa applications to be made online. This can be done from the Indian
Government website: https://indianvisaonline.gov.in/visa/index.html
Please note that this website is operated by the Indian Government, not InCAP 2019 India
Other Documents required by Indian Embassies for Conference Visa
You will need to provide two 50mm x 50mm photos. Please ensure they present the full head from top of hair to bottom of chin, with both ears showing.
The neck and width of shoulders should also show. Background should be white.
Copy of Letter from your Institution
This is a simple letter from the Institution/employer you are associated with on their letterhead with their address. It should mention your name
and their relationship with you, and mention that they understand you intend to visit India for 2nd Indian Conference on Antennas & Propagation (InCAP2019)
December 19-22, 2019 | Ahmedabad, India will need to apply for a Conference Visa (plus any extra days stay for sightseeing).
GENERAL VISA INFORAMTION
When to apply
It is advisable to apply for a visa well in advance, but not earlier than 3 months before the date of the conference. If approved, a single entry
Conference Visa will be issued. Please note that the validity of a visa begins on the day it is issued. The date of entry into India is not considered
by the embassy when issuing the visa, even though it is asked for on the visa application form. A Conference Visa is normally valid for three months
after it is issued, but the minimum duration is at the discretion of the Embassy.
List of Indian diplomatic missions
The list of Indian diplomatic missions overseas can be consulted at https://www.india.gov.in/list-diplomatic-missions-india
Many Indian embassies and consulates have outsourced their visa processing services to
VFS Global CLICK HERE